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Hotel Booking Information

Booking Notes & Updates for Third Party Sites:

IMPORTANT UPCOMING DEADLINES: Any teams attending the following tournaments must book hotels for these events by the NOVEMBER/DECEMBER deadline:

Sunshine Qualifier(17's) - November 29

Bluegrass Tournament - DEC 1st
Central Zones Tournament - DEC 1st
Nike Presidents Cup (18s) - DEC 1st
JVA Summerfest - Dec 10th
OVR Presidents Cup Tournament - DEC 15th
MEQ - DEC 15th

AES Booking

  • Go to http://www.advancedeventsystems.com/reservations/manage/lookup
  • Enter the e-mail address of the person who made the reservation. mwhills1@gmail.com
  • Type in Reservation # indicated on booking document below
  • A summary of your reservation will appear
  • From this page, identify the room type you would like to add your rooming list to. Be sure to check the check in and check out dates
  • Please select an available room from the reservation drop down

You will need to type one person per row. Please make this as accurate as possible for check in and security purposes.

  •  Type in your credit card information.

No one has access to your credit card information except for the hotel. AES web site is secure using SSL (Secure Socket Layer) encryption.

  • Click update
  • If you have any problems, contact Capitol Sports Housing at 800-476-0060 x118.
  1. Choose your desired check in date
  2. Choose the number of nights you wish to stay
  3. Choose the number of rooms you wish to reserve
  4. Click the "Book Room" Button to provide your information

10-Black

Tournament Date Event Hotel Booking Instruction Deadline Required Stay
Jan 25 10U Tournament Hampton Inn Kings Island .http://hamptoninn.hilton.com/en/hp/groups/personalized/C/CVGKIHX-TOL-20200124/index.jhtml  or call 513-459-8900 - 10 Black Toledo VB Club 1/10/20  
Apr 19 OVR Championships   https://www.ovr.org/hotels/hotels.php?event=16 Apr 1  

 

11-Black

Tournament Date Event Hotel Booking Instruction Deadline Required Stay
Jan 25-26 OVR Girls Winterfest Hyatt Regency https://www.hyatt.com/en-US/group-booking/CMHRC/G-124V Jan 3 ***
Feb 15-16 OVR Presidents Day Westin Cincinnati

https://book.passkey.com/event/49979304/owner/6827/home

Access Code: 2020ToledoVC

Dec 15 ***
Mar 21 11U Tournament   Booking instructions to be updated.    
Apr 4 OVR Bid Drury https://www.druryhotels.com/bookandstay/newreservation/?groupno=2386237 Mar 9  
Apr 28 OVR Championships   https://www.ovr.org/hotels/hotels.php?event=16 Apr 1  
May 2-3 Battle of Lake Erie   Booking instructions to be updated.    

 

11-Royal

Tournament Date Event Hotel Booking Instruction Deadline Required Stay
Feb 1 11 Regional Tournament   Booking instructions to be updated.    
Mar 21 11U Tournament   Booking instructions to be updated.    
Apr 18 OVR Championships   https://www.ovr.org/hotels/hotels.php?event=16 Apr 1  

 

12-Black

Tournament Date Event Hotel Booking Instruction Deadline Required Stay
Jan 25-26 Central Zones

Westin Indianapolis

or Drury Northeast

https://www.advancedeventsystems.com/hotels

Select 'Manage existing Reservation'

Reservation email: mwhills1@gmail.com

Reservation #: 123851 or 123852

Dec 1 ***
Feb 15-16 OVR Presidents Cup Westin Cincinnati

https://book.passkey.com/event/49979304/owner/6827/home

Access Code: 2020ToledoVC

Dec 15 ***
Mar 7-8 Bluegrass Hyatt Regency KIVA Reserve Travel Dec 1 ***
Apr 3-4 OVR Bid Drury https://www.druryhotels.com/bookandstay/newreservation/?groupno=2386237 Mar 9 ***
Apr 10-12 Windy City Qualifier Palmer House

https://www.mcisemi.com/adidaswindycity2020/group.cfm;

Username: mwhills

Password: vbmom2007

Phone #: 1-888-266-7731

Jan 10 ***
Apr 25 OVR Championships   https://www.ovr.org/hotels/hotels.php?event=17 Apr 1  
Jun 6-7 JVA Summerfest Hilton Garden Inn or Hampton Inn  https://book.passkey.com/go/TVCSF2020 Dec 10 ***
Jun 27-Jul 30 USAV Nationals (must qualify)   Booking instructions to be updated.   ***

 

12-Royal

Tournament Date Event Hotel Booking Instruction Deadline Required Stay
Feb 15-16 OVR Presidents Cup Westin Cincinnati

https://book.passkey.com/event/49979304/owner/6827/home

Access Code: 2020ToledoVC

Dec 15 ***
Feb 29-Mar 1 OVR Springfest Hyatt Regency https://www.ovr.org/hotels/hotels.php?event=15 Feb 1  
Mar 21 12 American Tournament   Booking instructions to be updated.    
Apr 3-4 OVR Bid Drury https://www.druryhotels.com/bookandstay/newreservation/?groupno=2386237 Mar 9 ***
May 9 OVR Championships   https://www.ovr.org/hotels/hotels.php?event=19 Apr 1  

 

12-Silver

Tournament Date Event Hotel Booking Instruction Deadline Required Stay
Feb 8-9 Clash at Cedar Point  

Booking instructions to be updated.

   
Apr 19 12U Tournament   Booking instructions to be updated.    
May 2 OVR Championships   https://www.ovr.org/hotels/hotels.php?event=18 Apr 1  

 

13-Black

Tournament Date Event Hotel Booking Instruction Deadline Required Stay
Jan 25-26 Central Zones

Westin Indianapolis

or Drury Northeast

https://www.advancedeventsystems.com/hotels

Select 'Manage existing Reservation'

 Reservation email: mwhills1@gmail.com

Reservation #: 123851 or 123852

Dec 1 ***
Feb 15-16 OVR Presidents Cup Westin Cincinnati

https://book.passkey.com/event/49979304/owner/6827/home

Access Code: 2020ToledoVC

Dec 15 ***
Feb 22-23 NCPL Hilton Garden Inn https://hiltongardeninn.hilton.com/en/gi/groups/personalized/C/CLEAHGI-TVCF21-20200221/index.jhtml?WT.mc_id=POG Feb 1  
Mar 7-8 Bluegrass Hyatt Regency Louisville KIVA Reserve Travel Dec 1 ***
Apr 4-5 OVR Bid Drury https://www.druryhotels.com/bookandstay/newreservation/?groupno=2386237 Mar 9 ***
Apr 10-12 Windy City Qualifier Palmer House

https://www.mcisemi.com/adidaswindycity2020/group.cfm;

Username: mwhills

Password: vbmom2007

Phone #: 1-888-266-7731

Jan 10 ***
Apr 26 OVR Championships   https://www.ovr.org/hotels/hotels.php?event=17 Apr 1  
Jun 6-7 JVA Summerfest Hilton Garden Inn or Hampton Inn https://book.passkey.com/go/TVCSF2020 Dec 10 ***
Jun 29-Jul 2 USAV Nationals -OR- AAU Nationals   Booking instructions to be updated.   ***

 

13-Royal

Tournament Date Event Hotel Booking Instruction Deadline Required Stay
Feb 15-16 OVR Presidents Cup Westin Cincinnati

https://book.passkey.com/event/49979304/owner/6827/home

Access Code: 2020ToledoVC

Dec 15 ***
Feb 22-23 NCPL Hilton Garden Inn https://hiltongardeninn.hilton.com/en/gi/groups/personalized/C/CLEAHGI-TVCF21-20200221/index.jhtml?WT.mc_id=POG Feb 1  
Apr 4-5 OVR Bid Drury https://www.druryhotels.com/bookandstay/newreservation/?groupno=2386237 Mar 9 ***
May 2-3 Battle of Lake Erie   Booking instructions to be updated.    
May 16 OVR Championships   https://www.ovr.org/hotels/hotels.php?event=20 Apr 1  

 

13-Silver

Tournament Date Event Hotel Booking Instruction Deadline Required Stay
Feb 15-16 OVR Presidents Cup Westin Cincinnati

https://book.passkey.com/event/49979304/owner/6827/home

Access Code: 2020ToledoVC

Dec 15 ***
May 2-3 Battle of Lake Erie   Booking instructions to be updated.    
May 16 OVR Championships   https://www.ovr.org/hotels/hotels.php?event=20 Apr 1  

 

14-Black, 14-Royal

Tournament Date Event Hotel Booking Instruction Deadline Required Stay
Jan 25-26 Central Zones

Westin Indianapolis

or Drury Northeast

https://www.advancedeventsystems.com/hotels

Select 'Manage existing Reservation'

 Reservation email: mwhills1@gmail.com

Reservation #: 123851 or 123852

Dec 1 ***
Feb 15-16 OVR Presidents Cup Westin Cincinnati

https://book.passkey.com/event/49979304/owner/6827/home

Access Code: 2020ToledoVC

Dec 15 ***
Feb 29-Mar 1 NCPL

Hilton Garden Inn

https://hiltongardeninn.hilton.com/en/gi/groups/personalized/C/CLEAHGI-TVCF28-20200228/index.jhtml?WT.mc_id=POG

Feb 1  
Mar 7-8 Bluegrass Hyatt Regency Louisville KIVA Reserve Travel Dec 1 ***
Apr 13-14 OVR Bid Drury https://www.druryhotels.com/bookandstay/newreservation/?groupno=2386237 Mar 9 ***
Apr 10-12 Windy City Qualifier Palmer House

https://www.mcisemi.com/adidaswindycity2020/group.cfm;

Username: mwhills

Password: vbmom2007

Phone #: 1-888-266-7731

Jan 10 ***
Apr 25 OVR Championships  

https://www.ovr.org/hotels/hotels.php?event=17

Apr 1  
Jun 6-7 JVA Summerfest Hilton Garden Inn or Hampton Inn https://book.passkey.com/go/TVCSF2020 Dec 10 ***
Jun 27-30 USAV Nationals -OR- AAU Nationals  

THIS IS FOR 14-Black ONLY

Booking instructions to be updated.

Feb 14 ***

 

14-Silver

Tournament Date Event Hotel Booking Instruction Deadline Required Stay
Feb 1-2 NCPL   Booking instructions to be updated.    
Feb 15-16 OVR Presidents Cup Westin Cincinnati

https://book.passkey.com/event/49979304/owner/6827/home

Dec 15 ***
Mar 22 OVR Bid Play-In

 

Booking instructions to be updated.    
Apr 18 14 American Tournament   Booking instructions to be updated.    

May 3

OVR Championships   https://www.ovr.org/hotels/hotels.php?event=18 Apr 1  

 

14-White

Tournament Date Event Hotel Booking Instruction Deadline Required Stay
Feb 15-16 Fort Wayne Presidents Cup  

Booking instructions to be updated.

   
Mar 22 14 Regional Tournament

 

Booking instructions to be updated.    
Apr 5 14 Regional Tournament   Booking instructions to be updated.    
Apr 19 EVA Spring Fling   Booking instructions to be updated.    
May 2-3 Battle of Lake Erie   Booking instructions to be updated.    

May 9

OVR Championships   https://www.ovr.org/hotels/hotels.php?event=19 Apr 1  

 

15-Black

Tournament Date Event Hotel Booking Instruction Deadline Required Stay
Jan 25 -26 Central Zones

Westin Indianapolis

or Drury Northeast

https://www.advancedeventsystems.com/hotels

Select 'Manage existing Reservation'

Reservation email: mwhills1@gmail.com

Reservation #: 123851 or 123852

Dec 1 ***
Feb 15-16 OVR Presidents Cup Hampton Inn OSU

https://book.passkey.com/gt/lodging/217736804?gtid=fe301280521f475270016a7e9ce3c249

Dec 15 ***
Feb 29-Mar 1 NCPL Hilton Garden Inn Airport

https://hiltongardeninn.hilton.com/en/gi/groups/personalized/C/CLEAHGI-TVCF28-20200228/index.jhtml?WT.mc_id=POG

Feb 1  
Mar 7-8 Bluegrass Hyatt Regency Louisville KIVA Reserve Travel Dec 1 ***
Mar 20-22 Mid East Qualifier Holiday Inn Downtown

https://www.advancedeventsystems.com/hotels

Select 'Manage existing Reservation'

Email: mwhills1@gmail.com

Res. # 123855

Dec 15 ***
Apr 4-5 OVR Bid Drury https://www.druryhotels.com/bookandstay/newreservation/?groupno=2386237 Mar 9 ***
Apr 24-26 Northern Lights Qualifier Great Wolf Lodge

https://secure.thsweb.com/loginform.aspx?ReturnUrl=/loginform.aspx&AspxAutoDetectCookieSupport=1

Enter Parent Code:P18599107496200

Jan 20 ***
May 2 OVR Championships  

https://www.ovr.org/hotels/hotels.php?event=18

Apr 1  
Jun 6-7 JVA Summerfest HIlton Garden Inn Airport or Hampton Inn Airport https://book.passkey.com/go/TVCSF2020 Dec 10 ***
Various Dates USAV Nationals -OR- AAU Nationals   Booking instructions to be updated.   ***

 

16-Black, 16-Royal

Tournament Date Event Hotel Booking Instruction Deadline Required Stay
Jan 25 -26 Central Zones

Westin Indianapolis

or Drury Northeast

https://www.advancedeventsystems.com/hotels

Select 'Manage existing Reservation'

Reservation email: mwhills1@gmail.com

Reservation #: 123851 or 123852

Dec 1 ***
Feb 8-9 NCPL Hampton Inn North Olmsted

http://group.hamptoninn.com/ToledoVolleyball

 

 

Jan 25  
Feb 15-16 OVR Presidents Cup Hampton Inn OSU

https://book.passkey.com/gt/lodging/217736804?gtid=fe301280521f475270016a7e9ce3c249

Dec 15 ***
Mar 7-8 Bluegrass Hyatt Regency Louisville KIVA Reserve Travel Dec 1 ***
Mar 20-22 Mid East Qualifier Holiday Inn Downtown

https://www.advancedeventsystems.com/hotels

Select 'Manage existing Reservation'

Email: mwhills1@gmail.com

Res. # 123855

Dec 15 ***
Apr 4-5 OVR Bid Drury https://www.druryhotels.com/bookandstay/newreservation/?groupno=2386237 Mar 9 ***
Apr 10-12 Windy City Qualifier Palmer House

https://www.mcisemi.com/adidaswindycity2020/group.cfm;

Username: mwhills

Password: vbmom2007

Phone #: 1-888-266-7731

Jan 10 ***
May 10 OVR Championships  

https://www.ovr.org/hotels/hotels.php?event=19

Apr 1  
Jun 6-7 JVA Summerfest HIlton Garden Inn Airport or Hampton Inn Airport https://book.passkey.com/go/TVCSF2020 Dec 10 ***
Various Dates USAV Nationals -OR- AAU Nationals   Booking instructions to be updated.   ***

 

17-Black

Tournament Date Event Hotel Booking Instruction Deadline Required Stay
Jan 25 -26

Central Zones

or Drury Northeast

Westin Indianapolis

https://www.advancedeventsystems.com/hotels

Select 'Manage existing Reservation'

Reservation email: mwhills1@gmail.com

Reservation #: 123851 or 123852

Dec 1 ***
Feb 8-9 NCPL Hampton Inn North Olmsted http://group.hamptoninn.com/ToledoVolleyball Jan 25  
Feb 15-16 OVR Presidents Cup Hampton Inn OSU

https://book.passkey.com/gt/lodging/217736804?gtid=fe301280521f475270016a7e9ce3c249

Dec 15 ***
Mar 6-8 Sunshine Qualifier Mystic Dunes Resort

https://www.reservetravel.com/v6/groupHold?siteid=52544&propertyId=182452,218559&roomType=582104,582114&currency=USD&groupName=Toledo+Volleyball+Club%7eFJ7-TOLVC1-OV

 

The Rooms at the Mystic Dunes Resort will hold 8 people.

 There are 2 bedrooms: King, 2 Queens and a pullout sofa.  Families should share!  

Nov. 29 ***
Mar 20-22 Mid East Qualifier Holiday Inn Downtown

https://www.advancedeventsystems.com/hotels

Select 'Manage existing Reservation'

Email: mwhills1@gmail.com

Res. # 123855

Dec 15 ***
Apr 4-5 OVR Bid Drury https://www.druryhotels.com/bookandstay/newreservation/?groupno=2386237 Mar 9 ***
Apr 10-12 Windy City Qualifier Palmer House

https://www.mcisemi.com/adidaswindycity2020/group.cfm;

Username: mwhills

Password: vbmom2007

Phone #: 1-888-266-7731

Jan 10 ***
May 2 OVR Championships  

https://www.ovr.org/hotels/hotels.php?event=18

Apr 1  
Jun 6-7 JVA Summerfest HIlton Garden Inn Airport or Hampton Inn Airport https://book.passkey.com/go/TVCSF2020 Jan 10 ***
Various Dates USAV Nationals -OR- AAU Nationals   Booking instructions to be updated.   ***

 

18-Black

Tournament Date Event Hotel Booking Instruction Deadline Required Stay
Jan 18-20 Winter Qualifier Hilton and Towers https://book.passkey.com/gt/217594638?gtid=e97d275500987dff8d76107f61079d67 ASAP ***
Jan 25-26 Central Zones

Westin Indianapolis

or Drury Northeast

https://www.advancedeventsystems.com/hotels

Select 'Manage existing Reservation'

Reservation email: mwhills1@gmail.com

Reservation #: 123851 or 123852

Dec 1 ***
Jan 31-Feb 2 Ohio Valley Qualifier Drury

https://www.druryhotels.com/bookandstay/newreservation/?groupno=2386240

Dec 20 ***
Feb 15-17

President's

Cup

Cobo Hall

 Hotels On Own.  No Hotel Required

  Optional
Mar 7-8 Bluegrass

Hyatt Regency Louisville

KIVA Reserve Travel Dec 1 ***
Mar 20-22 Mid East Qualifier Holiday Inn Downtown Indy

https://www.advancedeventsystems.com/hotels

Select 'Manage existing Reservation'

Reservation email: mwhills1@gmail.com

Reservation #: 123855

Dec 15 ***
May 1-3 USAV Nationals -OR- Showdown in the Smokies   Booking instructions to be updated.   ***

 


Hotel Waiver

It  is used for REQUIRED stays in which you would like to make other plans for accommodations (i.e. with family in the area). 

There will be no waivers granted for the OVR Bid or Nationals.

  Waivers can be dropped off at the office and put in Michelle Hills' mailbox or scanned and emailed to email below--this is the preferred method!

mwhills1@gmail.com